Society Registration in Chandigarh– Society registration is the legal process of establishing an association of seven people for non-profit goals such as literature, science, fine arts, charity, education or political education. Society registration is legally required to convert a group of people into a recognised legal entity which is capable of operating within the framework of Indian law. Once registered, society’s legal existence continues regardless of its members’ resignation or death.

Under the Societies Registration Act, 1860, society registration provides a legal identity that ensures credibility and government grants or tax exemptions. NGOs and charitable societies that focus on poverty alleviation, medical relief and disaster relief are the ones that need society registrations the most.

Society registration in Chandigarh has significant benefits, enabling property ownership, bank accounts and contracts. It protects members from personal liability for the society’s debts or obligations.

This blog explains the entire process and key considerations involved in society registration in Chandigarh.

Benefits of choosing Society Registration in Chandigarh

Key benefits of choosing Society Registration in Chandigarh include:

Registered societies can apply for 12A and 80G registrations under the Income Tax Act, which exempts their income and allows donors to claim deductions.
By registration, society is allowed to open and operate its dedicated bank account in its own name.
Registered societies can take full advantage of property ownership rights, i.e. it can buy, sell, lease or rent land and buildings.
The Memorandum of Association sets the boundaries for the company’s operations, lists the registered office and outlines the capital structure.
Chandigarh is a Union Territory which has a strong administrative setup that helps the registration processes to be completed smoothly.

Step-by-Step Process for Society Registration in Chandigarh

Select a unique name for the association that isn’t similar to the existing ones.
Draft documents such as Memorandum of Association and Society’s Bye Laws.
Gather necessary documents such as ID proofs, photos and signatures of the founding members.
Obtain a No Objection Certificate from the owner and address proof for the office.
Conduct a meeting to adopt the MOA and elect the executive for the society.
You can visit the Chandigarh Administration portal or the Punjab Industries portal for online submission of the application.
Submit scanned MOA, Rules, member details, office NOC and other required documents.
Pay the prescribed fee, which will be around 500.
After this, the registrar’s office verifies the documents, and they may ask you some queries.
After getting all responses from you, the Registrar issues the Society Registration certificate and finalises the process.

Documents Required for Society Registration in Chandigarh

Necessary Documents required for the society registration in Chandigarh are as follows:

You will require a covering letter which requests registration under the Societies Registration Act, 1860.
Must have a MOA which covers the society’s name, address, objects and area of operation. All pages are signed by the President, the Secretary and the Treasurer of the society.
The next necessary document is Rules & Regulations (By Laws), which specifies the membership process, fees, meeting frequency, decision making, audit and dissolution. This is also signed by the key members.
Another crucial document that will come in need is a list of members that includes their names, addresses, occupations and designations of all founding members.
Address proofs such as utility bills, bank statements or lease agreements of all members will also be required.
Aadhar Card, Voter ID, PAN Card and passport-sized photographs of all members.
Electricity bill, rent agreement, property ownership proof, and noc from the landlord will also be needed.
An affidavit stating the authenticity and declaring that the society isn’t for illegal purposes.

Common Mistakes to Avoid During Society Registration

Common mistakes in society registration include various factors. Avoid these by double-checking the details, using checklists and understanding the local rules to ensure a smooth process. Before applying for the application, check whether the selected name is already chosen or not. Make sure the MOA’s objectives are specific and align with your society’s goals to prevent further issues.

Incomplete or incorrect documents, such as missing signatures, wrong ID/address proofs, or an unsigned MOA, will result in rejection of the society application. Consider professional guidance if you are unsure about the process to prevent future mistakes.

Why Choose Gupta Document Centre for Professional Services for Society Registration in Chandigarh

Key reasons to choose Gupta Document Centre are:

They have a core knowledge of documentation and other requirements for society registration in Chandigarh.
As a professional service provider, they handle all aspects from the initial drafting of the MOA to the final submission of the application.
Always give clear processes with no hidden fees.
Aims to provide timely service with quick responses that lead to client satisfaction.
Manages the submission of online applications and scanned MOA.
Navigating the process by handling the complexities related to the Registrar of Societies.

Conclusion

Society registration is essential as it gives a legal status and recognition, which allows it to function independently and have its actions recognised by authorities. With the guidance of a professional service provider like Gupta Document Centre, you can save time, ensure compliance and reduce rejection risks of your application.