Checklist for Deed Registration

Deed Registration

Checklist for Deed Registration – Deed registration is a process in which documents are validated by the government authority and recorded officially, and the transfer of ownership is publicly. This process provides a document that becomes the evidence of the legal ownership and claim on that land or property.  If an individual is looking to secure ownership, avoid any disputes over the property, and smooth transfer of property rights, then deed registration is a very crucial and legal step. If you live in Chandigarh or near, the Gupta Document Centre is your best choice for handling deed registration efficiently, with expert support and personalized service.

Here is a checklist for deed registration and a proper guide that will help you in your deed registration and documentation work without any rush or step miss out, which may lead to deed registration rejection.

Essential Documents Checklist for Deed Registration

Before starting the process of deed registration, you must gather all the required documents needed in the process, this will make the process smoother, less time-consuming, faster, and efficient. The documents that are necessary for the deed registration are as follows.

Proof of Ownership

Proof of ownership of any property is the most important document that is required for the registration of the deed. Proof of ownership or the rightful claim over the property can be verified by the following documents.

• Fard of Jamabandi: A Fard of Jamabandi is a record of document in India which shows the data of ownership, cultivation, and rights of a person on the property.
• Copy of old sale deed: The copy of the previous Deed registration that was done for that property.
• Assessment of municipal corporation: The Municipality has a record of the ownership and assessment for the taxes
• Mutation: Mutation is a record of property transfer in revenue records, which shows the change in ownership.

Identity Proofs

It is also a very important part of the Checklist for deed registration, as an individual must be a verified citizen of India and have a valid identity proof to prevent any fraud or financial losses. The identity of a person can be verified by the following documents.

• PAN card: It is the Permanent Account Number of an Indian citizen.
• Aadhaar card: It is an identity proof that is provided by the Indian government and is widely used for identity verification.
• Voter ID, Passport, Driving License

Photographs

In the checklist for deed registration, two recent passport-size photographs of both parties and the witness of the agreement are required. These photographs are affixed to the deed and the records of the identification and legal purposes.

Property Details

The details of the property for which the deed is being made are required, and these details may include:

• Complete address: Exact location as per municipal records
• Identification number: this includes plot, flat, or survey number.
• Area: Total land area and the built-up coverage.
• Construction details: this includes the year in which it was built, the number of floors, etc.

Land Register Card

• It is a document that confirms that the property does not belong to the government and can be used for private ownership and transactions.

Tax Receipts

• The latest tax bill shows that all the taxes are paid and there is no pending due. It also shows the year of construction.

Encumbrance Certificate

• This document is the proof that the property involved in the deed is free from any loan, mortgages, or court claims.

No Objection Certificate

• Some properties in sensitive areas or restricted areas require a NOC certificate from legal authorities to prove that there is no objection to selling or buying the property.

Step-by-Step Checklist for Deed Registration

After all the required documents, the government ID proofs, and the certificate are gathered, the deed registration process can be initiated. This is the step-by-step checklist for the deed registration.

Due Diligence and Title Verification:

• Title Deed verification: This ensures that the seller has a clear and marketable title and can be trusted to perform the deed.
• Encumbrance certificate: This document is proof that the property involved in the deed is free from any loans, mortgages, or court claims.
• Survey records: must go through government records for the past ownerships and land details

Drafting the Sale/Transfer Deed

• Legal drafting: The drafting of the deed/ sale should be done by a legal expert.
• Witnesses: A Minimum of two witnesses are required to sign the deed.

Stamp Duty and Registration Fee Payment

• Calculate stamp duty: Stamp duty is normally 3% to 8% of the property’s market value.
• Payment methods: payments are made through state portals, authorized banks, or e-stamping services.
• Registration Fee: Usually paid before the registration process starts.

Documents Preparation

All the required documents are gathered this including:

• Sale/Transfer deed
• Identity proofs
• Photographs
• Property tax receipts
• Encumbrance certificate
• No objective Certificate
• Power of attorney
• Company documents

Appointment and Visit to the Sub-Registrar’s Office

• Schedule appointment: Book your appointment through the online local helpdesks
• Physical visit: both parties, with the witnesses, must visit the Sub-Registrar’s office.
• Document submission: submission of all the gathered documents for verification.
• Biometric verification of all parties.

Execution and Registration

This step of the checklist for deed registration includes the following process

• Signing of the deed by both parties in the presence of the sub-registrar
• Verification of the documents
• Digital Shift

Collection of the Registered Deed

• Receipt and collection
• Digital copy, i.e., digitally signed copy

How Gupta Document Centre Simplifies the Process

Gupta Document Centre presents personalized and end-to-end support for the deed registration, which includes the following features

• Expert Legal Drafting
• Document verification
• Stamp Duty calculation and payment
• Appointment scheduling
• Witness arrangements
• On-Ground support
• Post-registration Follow-up

Conclusion

Deed registration is a crucial task that legalizes the ownership claim over the property, so it demands detailed attention, thorough documentation, and compliance with state regulations. The process can be hectic for a person who is not aware of the steps involved or has a very busy schedule due to their work, so they can hire Gupta Document Centre. They make the process seamless and stress-free.  The Above checklist can safeguard your property investment and secure the ownership transfer.

For the residents of Chandigarh and its surroundings, Gupta Document Centre is a very trusted and expert partner in your deed registration and property documentation.